We collect information from you to help us provide better services to you, and to aid in the management of the website and the organization.
No matter where on our website you are, you will find a link to the policy at the bottom of each page of our website.
As we continue to grow and evolve, our policy may evolve as well, and we will always display the most current version of the policy (though you will be able to see prior versions of the policy as well). By continuing to use our website, you agree that we will not be reaching out to you when we update our policy. You also agree that the updated policy will continue to apply to you even if the policy was different when you agreed to it.
When you use our website you consent to the terms of this policy, and, you also consent to the collection, transfer, processing, storage, disclosure, and use of your information as described in this policy. If you do not agree with this policy, please do not use our website (although we hope that you will get in touch with us to help us understand, and address, your concerns!).
TYPES OF INFORMATION THAT WE COLLECT
This section will help you understand what types of information we collect.
WHEN YOU VISIT OUR WEBSITE:
We may gather some or all of the below information about you, such as Internet Protocol (IP) addresses, location, domain name, browser type, browser language preference, operating system, internet service provider, the website that referred you to our website, which pages you request and visit, and the date and time of each request you make.
Please note that we make no attempt to link these addresses with the identity of individuals visiting our site, unless an attempt to damage the site has been detected. Further, please note that while we monitor and store search terms that users enter into our search engine, this tracking is not usually associated with individual users.
WHEN YOU CREATE A PROFILE:
We love to help you find personalized and relevant content and we can do this better when you create a user profile on our website. When you do so, we collect information that you provide to us (listed below). We will not collect any extremely sensitive or personal information from you that is not permitted by applicable laws.
- Personal contact information, including any information allowing us to contact you in person (e.g. name, home or (e)mail address, and phone number);
Demographic information, including date of birth, age, gender, location (e.g. pin code, city and state and geo-location), other personal details, hobbies, interests, and household or lifestyle information;
Payment information, where relevant, and in accordance with laws (e.g. credit card number, expiration date, billing address);
Account login information, including any information that is required for you to establish a user account with our website (e.g. login ID/email, user name, password and security question/answer);
Feedback, including information that you share with us about your experience and use of this website (e.g. your comments, suggestions, complaints, etc.); and
All user-generated content.
HOW WE COLLECT INFORMATION
To collect information from you, we make use of tools such as cookies and other similar technologies, including locally stored objects to collect and store information when you visit our website. For example, we use these tools to identify your browser or device, and your location. We also use tools for analytical purposes that tell us about visitors to our website.
WHAT ARE COOKIES AND WHAT IS OUR COOKIES POLICY?
Cookies are small pieces of information or text, sent to your browser as small files; by a website/webpage (hereafter, ‘website’) you visit. Cookies are stored in your computer, or mobile device, or any other device used to access the internet, usually in the file directory of the browser, for varying periods of time.
Cookies are linked to different features and functionalities of a website, and help customize your user experience of a website. They contain information about your visit to the website, including your preferences, a unique identifier, the website name, the time that you visited the website, your past visits to the website, and what directed you to the website.
Cookies are of different types, depending on their origin (first party cookies or third party cookies); the time period for which they are stored (session cookies or persistent cookies); or their functionality (browser cookies or flash cookies).
Session cookies expire when you close the browser window. Persistent cookies expire after a certain period of time, usually between two months to five years.
You can manage your cookies preferences through your browser settings. Through most browser settings, you will have the option to reject all cookies; to accept all cookies; or to be notified when a cookie is issued. If you choose not to receive cookies, certain features and functions of our website may not work properly, and may not be available to you.
- User recognition and/or authentication – to enable us to recognize the user, and facilitate the log in and the use of the website, as applicable.
Device recognition – to enable us to recognize your device, which prevents you from having to give us the same information multiple times.
User preferences and personalization – to record and store your preferences, including your decision to store your username or password, your language preferences, and other online settings.
HOW WE USE THE INFORMATION WE COLLECT
As mentioned above, when we collect information from you, we use it to provide relevant and better services to you, our users. For example, we may use the information we collect to:
- Inform you of events, update you on our work, or invite you to programmes;
Aggregate information such as demographics and site usage statistics.
Monitor or improve the use of this website
Send you our newsletter;
Please note that we will not sell or share any personally identifiable information volunteered on the website to any third party (public/private), unless you have provided specific consent in relation to this, and only in the manner detailed below.
We may share your personal data with third parties such as affiliates or related companies for legitimate business purposes.
Where we need to engage service providers, or agents to provide services on our behalf, then, these third parties may come to access or otherwise process your personal data in the course of providing these services.
Lastly, where we run joint or sponsored programmes with another institution, in the course of your involvement in the activity, we may share your information.
Where we are required by law, court order or extreme circumstances under which disclosure, in our sole discretion, is necessary to protect our rights or business interests, we will disclose your information, but only to the extent necessary. To accomplish such purpose, we may disclose the information to our employees, lawyers, consultants, or advisors.
STORAGE AND PROTECTION OF INFORMATION
Once we receive information from you, we will keep it for a reasonable period of time, in accordance with our maintenance, operation, and management of the website, and our obligations under applicable law. Please note that we may retain some kinds of non-personal information indefinitely.
We care about the safety of your information, and this website has security measures in place to protect the information under our control.
We will take all reasonable efforts to safeguard any information provided to this website from loss, misuse, unauthorized access or disclosure, alteration, or destruction. If there has been a breach of any information, we will inform you within a reasonable period of time. However, while we remain committed to protecting the privacy of our users, we cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk.
You will have access to your personal information, and if such information is wrong, we will strive to give you ways to update it quickly or delete it, unless we are bound by legal or business reasons to keep that information. We aim to keep your information safe from accidental or malicious destruction. Because of this, it may take some time for your deleted information to be removed from our backup servers as necessary.
We will strive to give you access to your information and user-history as applicable, within reasonable limits. Where we receive requests from you that are unreasonably repetitive, or require disproportionate efforts, we reserve our right to refuse such requests.
As you may have seen, our website may contain links to other websites whose privacy policies may be different from ours. We link to these websites where we think you may find value in such content – we do not vouch for the accuracy, or legality of the content or management of such websites.
In your own interests, please ensure that you consult the other websites’ privacy policies, and familiarize yourself with their functioning. As you realize, we have no control over information that is submitted to, or collected by other websites.
You have the right to opt-out of receiving communications from us, or edit your personal information at any time by:
- following the instructions for opt-out, or editing information, in the relevant communication;
if you have an account with our website, by changing your opt-in/opt-out preferences or details of your personal information; or
Please note that even if you opt-out from receiving communication, you may still receive administrative communications from us where it is absolutely necessary to notify you about your account activities, though these should not be too frequent.
Thank you for engaging with us, and if you have any questions about this policy, or any other aspect of this website, please get in touch with Sahapedia at firstname.lastname@example.org.